Shipping Specialist

Operations | Strzelin, Poland, Poland
Job Details Apply
Job Details
Xylem |ˈzīləm|      
1) The tissue in plants that brings water upward from the roots;      
2) a leading global water technology company.      
Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues, is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.      
If you are excited and passionate about helping us #letssolvewater, we want to hear from you! For more information, please visit us at​.


About the role:
Shipping Specialist manages and coordinates the transportation of goods. Responsibilities include organizing shipments, ensuring compliance with regulations, negotiating, and tracking shipments to ensure timely delivery. Additionally, handle documentation, resolve transportation issues, and optimize shipping processes for efficiency. Strong communication and problem-solving skills are crucial. Finally, the shipping specialist is expected to prepare and maintain transportation budgets and carry our actions to optimize freight spend and sustainability goals.      
  • Coordinate logistics for both domestic and international shipments. Assess knowledge gaps within team end establish necessary team capability building and technical skill enhancements
  • Manage documentation for export, including permits, customs paperwork, certificates and shipping instructions
  • Plan, book, and ship outgoing goods from Strzelin in accordance with schedule
  • Load planning to optimize freight using available tools and systems
  • Invoice goods, shipping costs, service and, if necessary, issue credit notes 
  • Notification of documents against carrier/customer
  • Invoice control against carriers
  • Calculate shipping cost for ad-hoc shipping requests
  • Drive claims cases against carriers and insurance companies
  • Update delivery schedule and standard work instruction within assigned responsibilities
  • Update/maintain customer register
  • Manage performance and relationships with Xylem carriers
  • Collaborate internally with site functions and commercial teams
  • Collaborate with finance in prepare transportation budgets/forecast and report actual performance
  • Ensure compliance with international trade regulations and customs requirements


Additional responsibilities:  

  • Follow company's values, rules and guidelines
  • Take part and stay up to date on regulations or changes relating to export. For example, via the Chamber of Commerce and Customs
  • Continuous improvement work within own department through CI, SQDIPE and Improvement Group work.
  • Maintain/Build knowledge and expertise within the transport segment
  • Oversee and track shipments to ensure on-time delivery and customer satisfaction
  • Academic background in Logistics or supply chain management, international trade
  • Minimum 5 year’s experience in relevant areas for an international company
  • Potential to grow/expand the role within the organization
  • Excellent Polish/English (German, French, Italian, Spanish or Swedish is a plus)
  • Track record of accountability
  • Good analytical skills and proficiency in MS office
  • Capability of translating customer needs into shipping solutions
  • International Trade and compliance knowledge
  • High communication skills
  • Time and cost management
  • Team work

We Offer You More Than Just “A Job”     
  • Professional Development – To advance the capabilities of our people, we offer a wide variety of experiences to support our employees’ professional growth and continuous learning.

  • Total Rewards – We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.

  • Watermark – Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.
 Xylem is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.      


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