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Business Development Administrator

Sales | Mississauga, Canada, Canada
Job Details Apply
Job Details

Xylem |ˈzīləm|

1) The tissue in plants that brings water upward from the roots;

2) a leading global water technology company.

Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues, is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.

If you are excited and passionate about helping us #letssolvewater, we want to hear from you!

The Role: This position requires a high degree of organization with the ability to engage with colleagues across departments and at all levels of the organization, including senior leadership, to support business development systems, processes, and pursuits. The BD Admin is responsible for maintaining the customer relationship management (CRM)/BD database, preparing related reports, developing/maintaining content libraries, serving as coordinator on BD pursuits supporting the BD team, and proofing/formatting content of proposals and other deliverables prior to submission. This is an ideal opportunity for an entry level staffer to learn the industry of business development processes and practices while also developing a working knowledge of the organization.

Essential Duties/Principal Responsibilities:  

  • Conduct daily and weekly monitoring of business opportunities according to a define methodology, taking responsibility for data integrity and continuously improving efficiency and comprehensiveness
  • Support the BD team to ensure that the CRM database and pipeline of opportunities are reviewed regularly, and that new information and notifications are updated in CRM
  • Monitor potential opportunities, update go/no-go reporting and ongoing project status
  • Support routine and ad-hoc BD reporting and meetings
  • Coordinate CRM database administration and change requests with IT; enact changes and data uploads; support end-user training
  • Act as coordinator on specific opportunities, supporting the designated BD manager during pre- and post-proposal phases
  • Compile and/or conduct assessment data or desk research, collect preliminary documentation, support recruitment, and other pre-proposal preparatory activities
  • Prepare proposal calendars and help monitor progress in meeting deadlines
  • Support analysis of solicitation requirements and creation of compliance matrices to ensure proposals meet all requirements and scope defined by clients
  • Serve as point of contact for subcontractors and teammates, including preparing and compiling data calls and other materials
  • Support writing of proposal sections, including staffing, past performance, and other supporting documentation; perform quality-control editing and proofreading
  • Help maintain proposal content library so that documentation and learnings are captured for future use
  • Participation in Xylem Watermark volunteer activities

Minimum Qualifications: Education, Experience, Skills, Abilities, License/Certification:

  • High School Diploma or GED and up to 2 years of related experience in marketing/sales/proposals, or some combination of relevant education and experience
  • Excellent verbal and written communications skills
  • Proficiency in Microsoft Word, PowerPoint, Excel, and Salesforce
  • A persistent, positive attitude to problem-solving and proactive approach to tasks
  • Function well in a fast-paced, informal, team-focused environment where constant change is the norm and the bar for quality is set high
  • Detail-orientation with superb organizational skills and strong follow-through
  • Great ability to prioritize and manage schedules

Preferred Qualifications:

  • Exposure to Water and/or Wastewater industry preferred but not required

We Offer You More Than Just “A Job”

  • Professional Development – To advance the capabilities of our people, we offer a wide variety of experiences to support our employees’ professional growth and continuous learning.
  • Total Rewards – We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.
  • Watermark – Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.
  • Employee Networks – Our Employee Networks provide a professional, supportive network for employees from diverse backgrounds, including Women’s, LGBT+ and Allies, Veteran’s, People of Color and Allies, Hispanic Origin & Latin Affinity, Emerging Leaders, and Working Parents Networks.

Physical Demands/Work Environment:

(The physical demands and work environment described here are representative of those an employee encounters and must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • Regularly required to sit or stand, reach, bend, and move about the facility
  • Standard weekly job hours: 40 hours
  • Office: Standard office equipment; work usually performed in an office setting free from any disagreeable elements (Due to COVID remote at this time)

Xylem is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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